VACANCY ANNOUNCEMENT FOR THE POST OF 
LOGISTICS ASSOCIATE

REF. ECHO/LA/NRO 

To join DG ECHO in Nairobi, Kenya

The European Commission’s Directorate General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union. DG ECHO works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement, and non-governmental organisations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality, or political affiliation.

DG ECHO is recruiting one National Staff to be based in Nairobi (Kenya) as a Logistics Associate, for its Nairobi Regional Office.

1.   Duties & Responsibilities:

The jobholder is responsible for procurement, provision of equipment and logistics support to DG ECHO Office and the offices in the region and for ensuring the smooth running of the Office maintenance. The jobholder commits to strict confidentiality, and s/he will be responsible for the following tasks, among others:

• Contributes to the procurement process for office property, expendable supplies and services.
• Foresees needs, recommends solutions and conducts tendering procedures as appropriate.
• Prepares comparative tables and participates in the selection committee.
• Ensures full compliance and application of standard DG ECHO and EU procurement rules, procedures and best practices.
• Draws up ARAs (Administrative Requests for Authorisation) to be submitted to the line manager.
• Prepares purchase orders (after getting necessary quotations and authorisation) or drafts contracts.
• Updates the field office procurement plan.
• Follows up the activities and tasks undertaken by contractors as indicated in the signed service/procurement contracts or Purchase Orders.
• Develops and updates the list of suppliers and pricelists used by the Office.
• Verifies and follows up warranties and after sales services offered by providers.
• Checks the use of the DG ECHO property and reports on all changes (e.g. stock tacking and tracking).
• Monitors the maintenance of the office equipment ensuring timely repairs when required.
• Oversees and ensures the proper maintenance, functioning and availability of non-ICT pooled office equipment,
• Checks the use and maintenance of the communication equipment in close liaison with the ICT Associate.
• Liaises between DG ECHO RO (Regional Office) and other DG ECHO field offices in the region on logistics and protocol matters.
• Acts as a floater and gives surge support to RO and field offices if/when requested (e.g. unplanned absence, major crisis, office opening, expansion, etc.).
• Supports the development of EAM (Enterprise Asset Management). 

A detailed Terms of Reference (including competencies required and more detailed information on the tasks) is available at: https://www.eeas.europa.eu/eeas/vacancies_en?f%5B0%5D=vacancy_site%3AKenya&s=352

 Required Qualifications:

• Education: First level university degree in Logistics/ Supply chain or relevant field; or equivalent professional experience.

 Knowledge and experience:

• Minimum 5 years of relevant work experience at national or international level in administration, procurement or logistics.
• Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol, etc.).
• Previous experience in an NGO, a donor or a national/international organisation is an advantage.
• Proven knowledge of car maintenance.
• Good communication and drafting skills.
• Capacity to work under pressure in a multitasking position
• Ability to work in a multicultural environment.
• Good experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Languages:

• An excellent command of English (written and oral) is required.
• An excellent knowledge of Swahili.

Required Competencies:

• Working and communicating effectively with people: ability to communicate, support and work effectively with colleagues and teams to achieve collective goals. Building and maintaining excellent relationships with colleagues and partners.
• Achieving impactful results and quality: ability and commitment to organise and perform the job to the highest standards, delivering consistent results and striving for quality assurance.
• Understanding of the humanitarian and DG ECHO way of working: ability to support DG ECHO's mandate, strategies and operations, to ensure policy compliance and in particular the correct use of the Key Results Indicators (KRIs), and to ensure DG ECHO's visibility. Ability to ensure the correct application of DG ECHO guidelines and procedures in all the decisions taken.
• Demonstrating exemplary attitudes and behaviours: commitment to act in line with DG ECHO and humanitarian values, demonstrating the required and exemplary attitudes necessary for the Field Network.

How to apply:

Applications, including a cover letter, a detailed CV, copy of education certificate/ diploma/ degree, and copies of relevant past employment certificates (in PDF), should be uploaded on https://ats.flexi-personnel.com/jobs/ by 08/06/2026 at 18:00h. This position is open to nationals and other residents of Kenya with valid permanent residence permits.

DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity and on maintaining the gender balance. Our human resources management provides for balance between professional and private life, and support for training and developments opportunities.

For information, the employment conditions that could be proposed include an initial contract of one year with the possibility of renewal subject to a 3-month probationary period and following a positive annual evaluation. As an indication, the monthly basic salary range is KES.350,795/- (minimum corresponding to 5 years’ experience and subject to local tax law). The salary will be adapted according to the exact duration of relevant professional experience supported by a work certificate (one year of relevant experience account for one step in DG ECHO’s salary grid). In addition to this, the employee will also receive disability/retirement allowance, 13^th month salary as well as a medical coverage. 

DG ECHO’s employees are bound by the National Staff code of conduct which is available on the link: https://ec.europa.eu/echo/system/files/2019-09/code_of_conduct_for_national_staff.pdf

Only the short-listed candidates will be contacted. Candidates who are not contacted by 31/08/2026 should consider that they have not been selected.  Any form of canvassing, soliciting, or influencing will be treated as grounds for disqualification.

Shortlisted candidates who are successful in the written test and who make it to the oral interview phase but are not to the final selection, could be included (depending on the results of the oral interview) in a reserve list and can be considered if a new procedure takes place for a similar post within the next 12 months.

“Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.” The privacy statement can be found on DG ECHO’s website.

  https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf

Note: Your profile and documents will be deleted from our ATS after 3 months as it’s a requirement from ECHO.