Position:         Admin and Accounts Assistant

Location:        Nairobi

Reports to:     The Chairman

MAIN PURPOSE OF THE JOB

Our Client identifies leading business management software solutions that address local business challenges in the market. They source and implement these best-in-class software solutions to end-users. The ideal candidate for this position is scrupulously attentive to detail, very organized, is honest/trustworthy, and discrete. In addition to admin and accounting duties, the individual will also function as a finance consultant on client projects as necessity dictates.

 KEY RESPONSIBILITIES:

• Conducting supplier sourcing activities (request for quotations) for our client and reporting on the same
• Carries out account’s tax management
• Develops and maintains timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles
• Prepares all supporting information for the statutory audits and liaise with other departments
• Ensuring accounting procedures are followed promptly, and up to date financial information is uploaded onto the accounting system.
• Develops and maintains financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
• Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
• Documents and maintains complete and accurate supporting information for all financial transactions
• Ensures that all statutory requirements of the organization are met
• Manages the cash flow and prepare cash flow forecasts in accordance with policy
• Maintains financial records for each project in a manner that facilitates management reports
• Collate, store, and manage important documentation in hard or soft copy,
• Manage the process of administration ensuring compliance with the stipulated policies and procedures
• Monitors risk management policies and procedures to ensure that the organizational risks are minimized

MINIMUM REQUIREMENTS:

• Minimum Bachelor’s degree in finance or Accounting, minimum CPA 2 preferred
• Min 2 years’ experience with a track record of success in finance and accounting roles
• Advanced Microsoft Office skills, with emphasis on PowerPoint and Advanced Excel
• Strong written and verbal communication skills

• Advanced Microsoft Office skills, with emphasis on Excel
• QuickBooks proficiency
• Independent but collaborative, driven, assertive
• Systematic problem-solving approach, coupled with strong communication skills and a sense of ownership and unmanaged drive
• Strong written and verbal communication skills
• Ability to contribute to a strong dynamic team and work well with others
• Must be able to work in a fast paced and goals-driven environment

COMPETENCIES AND SKILLS

• Strong problem-solving skills, critical thinking, excellent analytical ability, strong judgment, and the ability to deliver high performance and high levels of customer satisfaction
• Adhering to Principles and Values
• Deciding and Initiating Action
• Must be able to work under extreme pressure
• Very high work ethics and personal integrity
• Discreet