ATS - Applicants Tracking System

Simply Intuite.

Legal Secretary | Administrative Assistant

FullTime Kenya, Nairobi Posted 14/05/2024, 1 week ago

Industry: Judicial & Legal

Role: Secretarial

Salary Range: Confidential

Closing: 19/05/2024

Client: Confidential

Location: Nairobi, Kenya

Our client, a progressive and busy law firm based in Upper Hill, Nairobi, is looking to hire a competent Legal Secretary/Administrative Assistant.

Job Purpose

The legal secretary/administrative assistant is tasked with performing secretarial and administrative duties such as managing client files (predominantly litigation), basic office management, scheduling appointments, and assisting the Advocates.

Key Responsibilities:


  • Managing client files.

  • Preparing proposals and responses to RFQs and drafting Terms of Engagement.

  • Maintaining the bring-ups diary and ensuring routine follow-ups.

  • Drafting letters and other documents and dispatching them by email and/or to the courier as directed.

  • Petty cash management.

  • Overseeing the reception.

  • Requisitioning and ensuring the purchase of office supplies.

  • Supervising the office cleaner and courier.

  • Administration of the general email address.

  • Administration of the Little Cab account.

  • Keeping track of:

    • Medical and PI insurance

    • Advocates’ practicing certificates and CPDs.

    • Rent and service charge due dates.



  • Paying expenses such as airtime, electricity, water, etc.

  • Following up on repairs that are required in the office.

EDUCATION QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS


  • Bachelor’s Degree or Diploma in Business Administration, Management, or any business or secretarial-related field. 

  • At least 2 years’ experience of proven work in an Office assistant or secretarial role in a busy progressive law firm with three or more advocates.

  • Articulate/well-spoken.

  • Skilled in file and email management, operating office equipment, and handling digital files. Ability to coordinate with staff, vendors, and advocates.

  • Customer-centric attitude.

  • Organization and time-management skills, with the ability to prioritize tasks.

  • Excellent communication.

All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.