ATS - Applicants Tracking System

Simply Intuite.

Reservations Manager

FullTime Kenya, Nairobi Posted 29/04/2024, 3 weeks ago

Industry: Tourism

Role: Operational

Salary Range: Confidential

Closing: 08/05/2024

Client: Confidential

Our client, in the Tourism and Travel industry in the region, is seeking to recruit a Reservations Manager.

Job Purpose

The Reservations Manager will play a crucial role in managing booking processes, optimizing occupancy rates, and ensuring exceptional service delivery to guests and travelers.

Key Responsibilities:

  • Reservation System Management: Oversee the operation of reservation systems and platforms to efficiently manage bookings, availability, and guest information. Ensure accurate and up-to-date records of reservations.

  • Booking Coordination: Handle reservation inquiries, process bookings, and confirm reservations through various channels including phone, email, and online platforms. Provide timely responses to customer inquiries and ensure high levels of customer service.

  • Occupancy Optimization: Monitor room availability, occupancy rates, and booking patterns to maximize utilization and revenue. Implement strategies to fill rooms during low-demand periods and optimize pricing based on demand.

  • Customer Service Excellence: Maintain a high standard of customer service throughout the reservation process. Address guest inquiries, special requests, and concerns promptly and professionally.

  • Collaboration with Sales and Marketing: Coordinate with the sales and marketing teams to implement promotional offers, packages, and campaigns to drive reservations and revenue growth. Provide input on pricing strategies and promotional activities.

  • Reservation Policies and Procedures: Develop and enforce reservation policies, cancellation policies, and booking terms and conditions. Ensure compliance with company standards and industry regulations.

  • Team Leadership and Training: Supervise reservation agents and support staff. Provide training, guidance, and performance feedback to ensure efficient and effective reservation operations.

  • Reporting and Analysis: Generate reports and analyze reservation data to track performance metrics, trends, and patterns. Use insights to inform decision-making and optimize reservation strategies.

  • Quality Assurance and Compliance: Ensure accuracy and integrity of reservation data. Monitor compliance with data protection regulations and privacy policies.

  • Continuous Improvement: Identify opportunities for process improvement and efficiency gains within the reservation department. Implement initiatives to enhance operational effectiveness and guest satisfaction.


  • Bachelor's degree in Hospitality Management, Business Administration, or related field.

  • Proven experience in reservations management, preferably within the tourism, hospitality, or travel industry.

  • Knowledge of industry trends, market dynamics, and customer preferences.

  • Flexible schedule with the ability to work evenings, weekends, and holidays as needed.

  • Strong understanding of reservation systems, booking processes, and revenue management principles.

  • Excellent communication and customer service skills, with the ability to interact effectively with guests and team members.

  • Detail-oriented with strong organizational and problem-solving abilities.

  • Proficiency in computer systems and reservation software (e.g., property management systems, online booking platforms).

  • Ability to work under pressure in a fast-paced environment and handle multiple tasks simultaneously.

All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.