EUROPEAN COMMISSION DIRECTORATE-GENERAL   FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS - ECHO ECHO Office – Kabul, Afghanistan

VACANCY ANNOUNCEMENT FOR THE POST OF

ADMINISTRATIVE LOGISTICS AND FINANCE ASSISTANT (Group III)

ECHO KABUL OFFICE

The European Commission’s Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union. For humanitarian aid, the Commission works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation.

ECHO announces the position for an Administrative Logistics and Finance Assistant for its office based in Kabul.  This position is open to nationals and other residents of Afghanistan with valid work and residence permits.

DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect of diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and developments opportunities.

We welcome applications from all suitably qualified persons.

JOB DESCRIPTION

The Administrative Logistics and Finance assistant is responsible for managing the procurement process, preparing purchase orders, drafting contracts and ensuring proper renewal of contracts, updating procurement plan and maintaining records, assists in contractor selections by gathering procurement specifications and tender bids received from suppliers, and verifying invoices. He/She follows up use of assets and ensures maintenance of equipment, setting up Information technology (IT)/workstations for ECHO staff and follows up the use and maintenance of IT and communication equipment in close liaison with the Information and Communication Technology Manager.  He/She has fleet management duties including coordination of movements, drivers’ shifts and maintenance of vehicles.  He/She maintains an up-to-date inventory, labelling office property, and verifies and updates monthly inventory list.  He/She ensures good maintenance and functionality of all security equipment/devices and maintains the first-aid kits. The jobholder plans and executes office administrative and financial functions including filing of relevant documents, supporting the preparation of seminar/events/travels, contributes to financial reports; maintains petty cash; ensures back-up and continuity in case of absence of Administrative and Finance Assistant (AFA).

A detailed Terms of Reference (including competencies required and more detailed information on the tasks) is available at

https://www.eeas.europa.eu/eeas/vacancies_en?f%5B0%5D=vacancy_site%3AAfghanistan&f%5B1%5D=vacancy_site%3AAfghanistan&s=234

JOB REQUIREMENTS

Education:

• First level university degree in a relevant field or equivalent professional experience.

Knowledge and Experience:

• Minimum 5 years of relevant work experience at national or international level in the area of administration, procurement, logistics, finance;
• Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol, treasury, budget and accountancy, etc.);
• Knowledge in accounting; Previous experience in a Governmental or other International Organisation is an advantage;
• Driving experience including a good knowledge of the country/region;
• Proven knowledge of car maintenance;
• Good communication skills;
• Capable of working under pressure in a multitasking position;
• Ability to work in a multicultural environment;
• Good experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Languages:

• Excellent knowledge of English (verbal & writing)
• Excellent knowledge of Pashto and/or Dari (verbal & writing) – excellent knowledge of both is an advantage.

HOW TO APPLY

Applications MUST comprise of:

• A cover letter (maximum of 1 page) setting out the candidate’s motivation and suitability for the position;
• A detailed CV in the European Commission (EC) standard format only (The EC Standard format can be downloaded from the web page of the European Union Delegation to Afghanistan vacancy announcement. No other format will be accepted.
• Academic and relevant employment certificates certified true copy by the applicant;
• The name, position and contact number/details (telephone, e-mail) of three references (including HR department and the supervisor), one of them being a recent employer;
• A copy of the valid work and residence permit to live and work in Afghanistan (in case of non-Afghan nationality)

Applications should be uploaded at https://www.ats.flexi-personnel.com/jobs/ until 04/10/2023 at 17:00hrs (local time). The vacancy reference REF: “ECHO/ALFA/KBL” must be clearly indicated in the subject line.

THE EMPLOYMENT CONDITIONS

The contract is initially for one year with possibility of renewal subject to a successful completion a 3- month probationary period and following a positive annual evaluation. 

As an indication, the monthly basic salary range is EUR 2,401 which corresponds to five years of relevant experience and will be adapted according to the exact duration of relevant professional experience supported by a work certificate.  Besides the basic salary, the employee will receive disability/retirement allowance, 13^th month salary, transportation allowance, food allowance, as well as a medical coverage. (The salary is subject to local taxes.)

ECHO employees observe the National Staff code of Conduct which is available on the link:

https://civil-protection-humanitarian-aid.ec.europa.eu/who/about-echo/field-network_en

Only the short-listed candidates will be contacted. Candidates must abstain from contacting the ECHO Kabul office for information on the selection process. 

Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.

“Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.”

The privacy statement can be found on ECHO website.

https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf

Disclaimer:

The Authority Authorised to Conclude Contracts (AACC) reserves itself the right to amend the job requirements in line with the local labour market conditions.

NB: Flexi Personnel Limited has been contracted by ECHO to handle the recruitment process of this position. Candidates MUST abstain from contacting the ECHO Kabul office for information on the selection process or for any other purpose. Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.

*To drop your application, click on 'Apply for this job', then register in our ATS system by filling in all the required details, uploading your documents and answering all the questions asked truthfully. Once done, click on 'submit' and you will receive a confirmation email.