ATS - Applicants Tracking System

Simply Intuite.

Human Resource Assistant

FullTime Kenya, Nairobi Posted 25/08/2023, 1 month ago

Industry: Stationery Supply

Role: Human resources

Salary Range: KES 40,000

Closing: 29/08/2023

Client: Confidential



A group of two companies under the same management is seeking to recruit a HR Assistant to manage HR functions for both organizations.

The successful candidate will be responsible for the effective running of the HR & Administration department.


  • Responsible for assisting with the day-to-day operations of the Talent and HR functions and duties, particularly in recruitment, onboarding, customer service, administration, records management, and HR compliance.
  • Maintain HR documentation, prepare and maintain records. Maintain up-to-date records of employee status, benefits, certification, job function, terms of employment, and tenure in our HR system.
  • Create and maintain employee files, both electronic and physical.
  • Oversee various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development, etc.
  • Offer department managers support with their HR needs.
  • Support hiring managers in recruitment administration tasks such as scheduling interviews, carrying out reference checks, and marking and assessing assessments.
  • Support Staff confirmation, Disciplinary, promotion, and separation processes, including requisite HRMIS management and pension administration.
  • Complete termination paperwork and exit interviews.
  • Manage staff performance and participate in annual appraisals.
  • Assist in conducting Human Resource Department mini audits and submitting preliminary reports.
  • Assist in the training and development process.
  • Maintain personal files and documentation, prepare staff correspondence letters, and ensure statutory regulations are followed.
  • Ensuring timely renewal of contracts and agreements.
  • Responsible for staff welfare, like team bonding activities and staff engagement initiatives.
  • Assist in preparing monthly payroll in liaison with the accounts department.
  • Any other duties that may be assigned from time to time.


  • CHRP, Diploma or bachelor’s degree in Human Resources, Psychology, or any other related qualification.
  • 3 - 4 years’ experience of working experience with at least 1 year experience in a busy startup or innovative organization that cares deeply about people development.
  • Ability to grow with the organization and truly connect to the company’s mission of developing leaders and innovators.
  • Excellent interpersonal and communication skills.
  • A keen sense of thoroughness and an eye for detail.
  • Ability to prioritize and effectively complete assigned tasks.
  • Ability to understand and carry out instructions.
  • Computer literate with good working knowledge of MS Office.
  • Ability to report to work by 7.00 am except on Sundays.
  • A team player, proactive, creative, and a problem solver.
  • Open and pro-active team player, building trust and credibility.
  • Ability to navigate with agility within a matrixed organizational structure.


All applicants are advised to adhere to application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.