ATS - Applicants Tracking System

Simply Intuite.

Assistant Procurement Manager

FullTime Kenya, Kericho Posted 22/04/2023, 1 year ago

Industry: Food and beverage

Role: Procurement

Salary Range: KES 150,000

Closing: 27/04/2023

Client: Confidential

Our client, a global leader in the Tea Industry within the region, is looking for an Assistant Procurement Manager to join their dynamic team based in Kenya.


The Procurement Assistant Manager seeks to develop a protocol that outlines how the company purchases goods and services, be the custodian of all company policies relating to procurement to ensure that purchasing is managed consistently throughout the organization, making it easier to stay on budget and receive budget approval. The Procurement Assistant manager owns the strategy to find cost-effective deals and suppliers to ensure sustainability.


  • Integrating global / regional sourcing strategies with business and plant demands, balancing timing, and conflicting interests.
  • Required breadth of knowledge of a large portfolio of raw and packaging materials, suppliers, and ERP systems.
  • Working in their country of responsibility with multiple strategic Procurement teams each with a different culture and processes.
  • Implement the Buying Procedure and Ways of Working.
  • Maintains supplier relationships by resolving supplier issues such as supplier payment overdue, responds to queries and requisitions for samples and information.
  • Evaluates, monitors, and communicates to supplier’s performance on deliveries, material, or service rejection.
  • Completes information request sheets such as volumes forecasts for buying contracts, buying form for material forecasts through the buying form to the finance team, provides explanations to price variances.
  • Arranges / facilitates supplier review meetings, quality audits and safety evaluations and visits.
  • Generates and provides reports on supplier spends quarterly, risks on CCFOT (Customer Case Fill on Time) arise from supplier risks to the regional compatibilities team monthly.
  • Supports early Procurement involvement in category innovation and supply chain projects (facing & integrating with the Category/Geography, acting as the point of contact in brand / category / SC teams) within Business Unit of responsibility.
  • Understands and collects category program and needs (from category development, brand development and supply chain) subsequently discusses and agrees with Procurement Operations.
  • Manager of the procurement activities. Supports the Supply Chain in Procurement issues related.
  • Acts as Custodian of the business relationship with Supply Material Managers in particular on innovation project management, customer service, provides supplier splits.
  • Ensures alignment between business needs and Supply Markets capabilities.
  • Enable communication (Project review - Information flow - Target/goals & strategies)
  • Supplier Collaboration & Innovation.
  • Represents Procurement in the category innovation projects meetings (material cost, speed to market, complexity, and coherence with strategy)
  • Supports Zero Based Budgeting & Cost optimization programs.
  • Support the business in working capital management.
  • Lead transformational digitization projects – smart sourcing, cataloguing, reporting.
  • Ensure supplier responsible sourcing & quality compliance.
  • Ensure 100% contract compliance.
  • Support suppliers’ selection to be involved in projects.
  • Influence Suppliers strategy to fulfil Category business goals.
  • Support material procurement in leveraging effectively external relationships to support the innovation process.
  • Supports the Competitor Analysis and Benchmarking to the material network teams.
  • Provide input to SC analysis on materials and suppliers drawing on expertise of the Procurement teams facing various supply markets.
  • Directly leads or co-ordinates some Innovation projects him/herself as needed.
  • Supports implementation and operational execution of PI Portfolio Procurement sourcing strategies and selected supply base into the category / brand / R&D teams and prevents use of non-selected suppliers.
  • Supports supplier capacity planning and run strategy development, communication of company requirements to suppliers and expediting of orders [placed by material managers] as needed.
  • Participation in the category / brand / R&D innovation projects, cost savings teams as supply project manager and is the communication conduit for e.g., ideas, new technology, material cost, availability, risk, opportunity, supplier capital requirements etc. between the internal procurement groups, business operating teams and supply base.
  • Communicates output of Supplier Evaluation Program and develops and follows up corrective action and review process with internal customers, supplier relationship managers and suppliers.
  • To ensure the satisfaction of company's internal customers with the services provided by the procurement organization.
  • Support the periodic executive summary for the Team by consolidating and reporting various KPIs (e.g., ZBB, Payment Terms Tracker, Supplier Performance)
  • To handle diverse customers, suppliers, or operational issues when they arise.


  • Bachelor’s Degree in Procurement, Supply Chain Management, Logistics (or equivalent)
  • 2 to 3 years’ experience in Procurement or Supply Management.
  • CIPS &/or MBA will be an added advantage.
  • A strong background in an operations environment.
  • Knowledge of sourcing and procurement techniques and proven skills in “reading the market”.
  • Proven track record in negotiations, networking & good knowledge of supplier management.
  • Aptitude in decision-making and working with numbers, collecting and analysis of data.
  • In-depth knowledge of contracts, invoicing, and negotiation terms.
  • Superb communication, interpersonal and leadership skills.
  • Problem solver with a strong analytical mindset.
  • Outstanding organizational and time management skills.
  • Excellent customer service skills.
  • Negotiation aptitude.

All applicants are advised to adhere to application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.