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ECHO- Administrative and Finance Assistant (Group III) (Kabul, Afghanistan)

FullTime Afghanistan, Kabul Posted 20/03/2023, 1 year ago

Industry: International Humanitarian Organization

Role: Administration and Finance

Salary Range: Monthly basic salary range is EUR 2,401

Closing: 10/04/2023

Client: EU DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS (ECHO)


EUROPEAN COMMISSION

DIRECTORATE-GENERAL FOR EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS (ECHO)

General Affairs

ECHO Field Network

The European Commission’s Directorate General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union. ECHO works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement, and non-governmental organizations (NGOs). Aid is channeled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality, or political affiliation.


ECHO is recruiting one National Staff to be based in Kabul as an Administrative and Finance Assistant.


DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect of diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and developments opportunities.


Job Description

  • The Administrative and Finance assistant will be responsible for budget and finance task.
  • She/He prepares the annual budget, its amendments and financial reports.
  • She/He keeps track of all payments and expenditures including missions advances and missions claims.
  • She/He conducts cash count and prepares forecast reports.
  • She/He is responsible for Human Resources Management including maintaining personnel files, assisting in the recruitment processes, preparing employment contracts, preparing salaries.
  • She/He follows up staff planning table, medical and accident insurance and monitoring compliance with Human Resources policies.
  • She/He is also responsible for general administration support, including drafting administrative and finance notes and preparing Administrative Requests for Authorisation (ARA).
  • She/He maintains records and files of lease, service, maintenance and insurance contracts.
  • She/He deals with travel arrangements for the office personnel.


A detailed Terms of Reference (including competencies required and more detailed information on the tasks) is available at 

https://www.eeas.europa.eu/eeas/vacancies_enf%5B0%5D=vacancy_site%3AAfghanistan&f%5B1%5D=vacancy_site%3AAfghanistan&s=234


Job Requirements


Education:

  • A relevant first level university degree or equivalent professional experience.

Knowledge and Experience:

  • Minimum 5 years of relevant experience at national or international level in the area of administration or programme support service including experience in procurement, human resources and finances;
  • Previous experience in a Governmental or other International Organisation is an advantage;
  • Very Good drafting skills;
  • Good communication skills;
  • Capable of working under pressure in a multitasking position;
  • Ability to work in a multicultural environment;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc).

Languages:

  • Excellent knowledge of English (verbal & writing)
  • Excellent knowledge of Pashto and/or Dari (verbal & writing) – excellent knowledge of both is an advantage.


How To Apply


Applications MUST comprise of:

  • A cover letter (maximum of 1 page) setting out the candidate’s motivation and suitability for the position;
  • A detailed CV in the European Commission (EC) standard format only (The EC Standard format can be downloaded from the web page of the European Union Delegation to Afghanistan vacancy announcement. No other format will be accepted.
  • Academic and relevant employment certificates certified true copy by the applicant;
  • The name, position and contact number/details (telephone, e-mail) of three references (including HR department and the supervisor), one of them being a recent employer;
  • A copy of the valid work and residence permit to live and work in Afghanistan (in case of non-Afghan nationality)


The Employment Conditions


The contract is initially for one year with possibility of renewal subject to a successful completion a 3- month probationary period and following a positive annual evaluation. 


As an indication, the monthly basic salary range is EUR 2,401 which corresponds to five years of relevant experience and will be adapted according to the exact duration of relevant professional experience supported by a work certificate.  Besides the basic salary, the employee will receive disability/retirement allowance, 13th month salary, transportation allowance, food allowance, as well as a medical coverage. (The salary is subject to local taxes.)

 

ECHO employees observe the National Staff code of Conduct which is available on the link: 

https://civil-protection-humanitarian-aid.ec.europa.eu/who/about-echo/field-network_en


Only the short-listed candidates will be contacted. Candidates must abstain from contacting the ECHO Kabul office for information on the selection process. 


Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.


“Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.”


The privacy statement can be found on ECHO website.

https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf


Disclaimer:

The Authority Authorised to Conclude Contracts (AACC) reserves itself the right to amend the job requirements in line with the local labour market conditions.


*To drop your application, click on 'Apply for this job', then register in our ATS system by filling in all the required details, uploading your documents and answering all the questions asked truthfully. Once done, click on 'submit' and you will receive a confirmation email.