ATS - Applicants Tracking System

Simply Intuite.

Office Administrator

FullTime Kenya, Nairobi Posted 3 weeks ago

Industry: Pastoral & Evangelical

Role: Office Administration

Closing: 11/01/2023

LOCATION: Nairobi                                                  

Our client in the Pastoral and Evangelical Industry is looking to fill the position of Office Administrator. 

JOB PURPOSE

Assist with all functions of office management, and complete clerical and administrative tasks for the office.  

DUTIES AND RESPONSIBILITIES

Administration:

  • Register products with the Kenya National Library.
  • Manage petty cash and payment of all utility bills.
  • Manage official communication.
  • Prepare procurement plans for office supplies and manage their usage.
  • Maintenance of general office files, including job files, vendor files, and other files related to the company’s operations.
  • Coordination of scheduled staff meetings; keep attendance registers.

Training Program Coordination:

  • Ensure regional coordinators receive their resources on time - stock.
  • Ensure Network Leaders are paid their stipends - administration.
  • Track the organization’s cohorts - administration.
  • Receive programs application forms – administration.

Inventory Management:

  • Receive Inventory.
  • Quality control (Check & Verification) of inventory.
  • Manage inventory storage.
  • Conduct a physical stock-take and keep an updated inventory list.
  • Make timely orders for out-of-stock inventory.
  • Coordinate with suppliers/vendors.
  • Manage distribution of inventory.
  • Coordinate with couriers to keep track of shipments.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

  • Diploma or a bachelor’s degree in business, administration, or a related field.
  • 2+ years of Office Administration experience.
  • Strong organizational skills and attention to detail.
  • Proficient in various computer software applications including Microsoft Office Suite (Word, Excel, and Outlook).
  • Data Analysis Skills.
  • Excellent organizational skills.
  • Basic financial skills.

Behavioral Traits:

  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Ability to work independently.
  • Good communication skills, written and verbal.
  • Proactive, enthusiastic and self-motivated.

NB: Flexi Personnel does not charge candidates for job placement.