ATS - Applicants Tracking System

Simply Intuite.

Admin and Accounts Assistant

FullTime Kenya, Nairobi Posted 2 months ago

Industry: Computer and information technology

Role: Administration

Closing: 31/07/2022

Position:         Admin and Accounts Assistant

Location:        Nairobi

Reports to:     The Chairman


MAIN PURPOSE OF THE JOB

Our Client identifies leading business management software solutions that address local business challenges in the market. They source and implement these best-in-class software solutions to end-users. The ideal candidate for this position is scrupulously attentive to detail, very organized, is honest/trustworthy, and discrete. In addition to admin and accounting duties, the individual will also function as a finance consultant on client projects as necessity dictates.

 KEY RESPONSIBILITIES:

  • Conducting supplier sourcing activities (request for quotations) for our client and reporting on the same
  • Carries out account’s tax management
  • Develops and maintains timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles
  • Prepares all supporting information for the statutory audits and liaise with other departments
  • Ensuring accounting procedures are followed promptly, and up to date financial information is uploaded onto the accounting system.
  • Develops and maintains financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
  • Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
  • Documents and maintains complete and accurate supporting information for all financial transactions
  • Ensures that all statutory requirements of the organization are met
  • Manages the cash flow and prepare cash flow forecasts in accordance with policy
  • Maintains financial records for each project in a manner that facilitates management reports
  • Collate, store, and manage important documentation in hard or soft copy,
  • Manage the process of administration ensuring compliance with the stipulated policies and procedures
  • Monitors risk management policies and procedures to ensure that the organizational risks are minimized


MINIMUM REQUIREMENTS:

  • Minimum Bachelor’s degree in finance or Accounting, minimum CPA 2 preferred
  • Min 2 years’ experience with a track record of success in finance and accounting roles
  • Advanced Microsoft Office skills, with emphasis on PowerPoint and Advanced Excel
  • Strong written and verbal communication skills
  • Advanced Microsoft Office skills, with emphasis on Excel
  • QuickBooks proficiency
  • Independent but collaborative, driven, assertive
  • Systematic problem-solving approach, coupled with strong communication skills and a sense of ownership and unmanaged drive
  • Strong written and verbal communication skills
  • Ability to contribute to a strong dynamic team and work well with others
  • Must be able to work in a fast paced and goals-driven environment


COMPETENCIES AND SKILLS

  • Strong problem-solving skills, critical thinking, excellent analytical ability, strong judgment, and the ability to deliver high performance and high levels of customer satisfaction
  • Adhering to Principles and Values
  • Deciding and Initiating Action
  • Must be able to work under extreme pressure
  • Very high work ethics and personal integrity
  • Discreet