Reports to:     HR and General Services Coordinator.

Location:         Wote in Makueni

Our client in Vegetable Oil Extraction, is seeking to recruit a receptionist. The successful candidate will be responsible for managing the front desk on a daily basis and to perform a variety of administrative and clerical tasks.

KEY RESPONSIBILITIES:

• Greet clients and visitors with a positive, helpful attitude.
• Assisting clients in finding their way around the office.
• Announcing clients as necessary.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Answering phones in a professional manner, and routing calls as necessary.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Answering, forwarding, and screening phone calls.
• Sorting and distributing mail.
• Hiring, managing, and developing the junior administrative team.
• Provide excellent customer service.
• Scheduling appointments.

MINIMUM REQUIREMENTS:

• A degree/diploma course in public relation, communication, business administration or any related course.
• 2-3 years of relevant experience in an office environment
• Consistent, professional dress, and manner.
• Excellent written and verbal communication skills.
• Should be conversant with Makueni Region and fluent in Kamba Language.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.