Location: Nairobi.

Our client Japan International Cooperation Agency (JICA) Urban Water Advisor (hereinafter referred to as the Advisor) is seeking a capable and enthusiastic Project Assistant. The Project Assistant will provide administrative assistance to the Expert and/or to JICA Kenya Office to ensure that routine services and activities within the administrative domain are properly implemented.

Duties and key responsibilities:

• Arrange appointments/meetings both internal and external, some involving high ranking officials and record minutes of meetings when required.
• Maintain hard and electronic office files and records; classify materials relating to a variety of topics.
• Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all administration procurements and disposal of JICA project property are done and recorded accurately.
• Make copies of documents as well as collect necessary data and information when assigned by the Advisor.
• Receive, review, sort and distribute all incoming and outgoing correspondence.
• Draft routine correspondence, memoranda, reports
• Draft documents and presentation materials necessary for external meetings and public relations.
• Take notes at meetings as and when required.
• Assist the Advisor in conducting collecting information, meetings, workshops, and trainings.
• Make necessary logistic arrangement for business trips.
• Assist and accompany the Advisor for business trips, when and if necessary.
• Assist the Expert in handling financial management and procurement work, including collecting necessary quotations and bills, making payments, and keeping accounting records.

Desirable Skills and Qualifications:

• A Bachelor’s degree or equivalent in a related field.
• Minimum Five (5) years’ working experience with public sector and/or international organizations.
• Proven work experience (more than three (3) years) as a Program Assistant/Secretary or similar roles with JICA projects or with other donors is desirable.
• Well experienced with office management softwares like MS Office (MS Excel, MS Word, and MS PowerPoint) and web-based communication/scheduling tools (WhatsApp / Teams/ Zoom etc).
• Excellent written and verbal communication skills in English.