Position: Office Assistant

Industry: Banking

Location: Nairobi, Kenya

Our client a Multilateral Development Bank, is seeking to recruit an Office Assistant. The successful candidate will be responsible for ensuring accountable and efficient provision of refreshments and other related services before, during and after meetings.

The Office Assistant will work closely with Finance and Administration Office.

1. Duties and Responsibilities:

1. Managing the preparation of beverages for staff of the office and for meetings being held in the office.  
2. Ensure meeting rooms are well prepared and clearing of meeting rooms is done after sessions.
3. Ensure kitchen supplies and consumables are available at all times and re-order levels are communicated in good time for efficient management of the kitchen.
4. Ensure that the kitchen area is thoroughly cleaned to ensure a hygienic and clean environment.
5. Ensure that the kitchen utensils, cutlery and towels are well maintained and hygienically stored.
6. Ensure disposal of rubbish from the pantry for hygienic management of the kitchen.
7. Liaise with procurement office for replenishment of kitchen supplies to ensure uninterrupted supplies.
8. Ensure kitchen appliances are well maintained and any faults reported immediately.
9. Assist in scanning and photocopying of documents for use during RDGE meetings as and when required.
10. Undertake other ad hoc activities that may be assigned from time to time.

1. Requirements: (including desirable skills, knowledge and experience)

• A least a Diploma Certificate or its equivalent in Business Administration, Office Management, Information Technology, Hospitality or any other relevant field.  
• At least 2 (two) years working experience
• Basic computer knowledge and skills.
• Basic communication skills
• Ability to adapt quickly to a multi-cultural environment.
• Knowledge of food handling will be an added advantage.
• Strong sense of responsibility and hardworking.
• Proactive with a ready to learn attitude.

1. Terms of Employment:

The Office Assistant will work on a full-time basis in the Bank’s premises on a short-term contract for an initial period of 3 months.   The contract may be renewed based on satisfactory performance, continued need for the role and/or budget availability.