POSITION: HUMAN RESOURCE ASSISTANT

LOCATION: Nairobi

A group of two companies under the same management is seeking to recruit a HR Assistant to manage HR functions for both organizations.

The successful candidate will be responsible for the effective running of the HR & Administration department.

DUTIES AND RESPONSIBILITIES

• Responsible for assisting with the day-to-day operations of the Talent and HR functions and duties, particularly in recruitment, onboarding, customer service, administration, records management, and HR compliance.
• Maintain HR documentation, prepare and maintain records. Maintain up-to-date records of employee status, benefits, certification, job function, terms of employment, and tenure in our HR system.
• Create and maintain employee files, both electronic and physical.
• Oversee various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development, etc.
• Offer department managers support with their HR needs.
• Support hiring managers in recruitment administration tasks such as scheduling interviews, carrying out reference checks, and marking and assessing assessments.
• Support Staff confirmation, Disciplinary, promotion, and separation processes, including requisite HRMIS management and pension administration.
• Complete termination paperwork and exit interviews.
• Manage staff performance and participate in annual appraisals.
• Assist in conducting Human Resource Department mini audits and submitting preliminary reports.
• Assist in the training and development process.
• Maintain personal files and documentation, prepare staff correspondence letters, and ensure statutory regulations are followed.
• Ensuring timely renewal of contracts and agreements.
• Responsible for staff welfare, like team bonding activities and staff engagement initiatives.
• Assist in preparing monthly payroll in liaison with the accounts department.
• Any other duties that may be assigned from time to time.

QUALIFICATION, EXPERIENCE, SKILLS, AND TRAITS

• CHRP, Diploma or bachelor’s degree in Human Resources, Psychology, or any other related qualification.
• 3 - 4 years’ experience of working experience with at least 1 year experience in a busy startup or innovative organization that cares deeply about people development.
• Ability to grow with the organization and truly connect to the company’s mission of developing leaders and innovators.
• Excellent interpersonal and communication skills.
• A keen sense of thoroughness and an eye for detail.
• Ability to prioritize and effectively complete assigned tasks.
• Ability to understand and carry out instructions.
• Computer literate with good working knowledge of MS Office.
• Ability to report to work by 7.00 am except on Sundays.
• A team player, proactive, creative, and a problem solver.
• Open and pro-active team player, building trust and credibility.
• Ability to navigate with agility within a matrixed organizational structure.

FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

All applicants are advised to adhere to application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.