Flexi Personnel Limited is seeking to recruit a Human Resources Officer. The successful candidate will support the HR team in the day-to-day management of employee-related matters, ensuring that HR processes are handled efficiently, accurately, and in compliance with Company policies and applicable employment laws.

The role will provide support across employee records management, attendance, leave administration, employee relations, payroll inputs, and general HR administration.

Duties and Responsibilities

• Maintain accurate and up-to-date employee records and personnel files.
• Ensure employment contracts, renewal letters, HR forms, and other employee documentation are properly completed and filed.
• Monitor documentation to ensure that required employee records are complete.
• Maintain confidentiality of employee information and HR records.
• Support the onboarding of new employees by ensuring that all required documents and forms are completed.
• Coordinate collection of signed employment contracts and other onboarding documentation.
• Assist in identifying attendance or leave issues requiring HR intervention.
• Assist in collecting and verifying monthly payroll inputs.
• Review attendance, leave, overtime, allowances, deductions, and other payroll-related information before submission.
• Escalate employee concerns and misconduct to the HR Manager.
• Respond to routine employee HR queries professionally and promptly.
• Communicate HR processes and requirements to employees clearly.
• Follow up with employees on outstanding documentation and HR actions.
• Ensure employees receive timely information regarding HR matters.
• Assist in preparing reports on headcount, attendance, leave, employee movements.
• Managing of Personal Protective Equipment (PPEs) issued to employees.
• Perform any other duties reasonably assigned by the HR Manager

Qualifications and Experience

1. Bachelor’s degree or Higher Diploma in Human Resource Management.
2. 1–2 years of relevant HR experience is preferred, particularly in HR administration, employee relations, payroll support or an outsourcing environment.
3. Knowledge of Kenyan employment legislation and HR practices is an advantage.
4. Proficiency in Microsoft Office.

Key competencies

1. Strong attention to detail and accuracy.
2. Good communication and interpersonal skills.
3. Ability to maintain confidentiality and handle sensitive employee information.
4. Good organizational and time-management skills.
5. Ability to work independently and as part of a team.
6. Strong follow-up and coordination skills.
7. Ability to manage multiple tasks and meet deadlines.
8. Good problem-solving and analytical skills.
9. Professional and approachable manner.
10. High level of integrity and accountability.

You can join our WhatsApp Talent Community with the following link to see our open positions: QAZI by Flexi Personnel.

All applicants are advised to adhere to application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.