REPORTING TO: THE CEO

Our client, a fast-growing Consulting company in Strategy Development and Execution, Financial Management (including Interim or Fractional CFO services) as well as Accounting and Bookkeeping for small, medium and large companies is looking to recruit an Assistant Accountant – Client Services to support the delivery of accounting, bookkeeping, payroll, tax compliance, and financial reporting services to a diverse portfolio of clients.

JOB PURPOSE

To maintain accurate books of accounts, prepare financial reports, manage payroll and statutory compliance, support budgeting and audit processes, and provide professional accounting services that enable clients to make informed financial decisions and maintain compliance with regulatory requirements.

KEY DUTIES & RESPONSIBILITIES

• Maintain books of accounts and prepare financial statements (at the frequency each client requires them) using SAGE, QuickBooks, Excel (or other system client or SAS utilizes for the time being) for assigned clients. Submit draft financial statements for review by the accountant and ultimately managing consultant before issue to clients.
• Post payment, receipt and petty cash transactions into relevant cashbooks, supplier and customer accounts and prepare reconciliations for cash, bank, supplier and customer accounts on a monthly basis
• Prepare monthly payroll files for client approval and payment, stay up to date and applying correct statutory deduction rates
• Ensure relevant controls are in place around bookkeeping, payments and financial disciplines at Clients to safeguard assets, realize revenue and manage costs appropriately. Make recommendations to management and follow up implementation where approved
• Prepare budgets and budget control reports for clients as will be scoped, requested
• Manage the Audit process for the assigned Clients, ensure timelines are achieved
• Continuously review and recommend documentation templates (e.g. claim forms, sundry issue vouchers, payment vouchers) in liaison with the Accountant & Managing Consultant to ensure sufficient templates for execution of financial control are in place.
• Stay up to date with Tax compliance requirements and ensure Clients are timely and accurate in compliance
• Prepare and file Statutory Payroll Returns, VAT and other Tax Returns in itax or other relevant system or manually for clients when required to and as will be guided by SAS management.
• Review bank transactions in bank statements and perform reconciliations weekly Transactions. Document and sign bank reconciliations monthly with your Line Manager & Client manager responsible.
• Perform supplier and customer statement reconciliations and communicate effectively via the Admin & Credit Control team at Clients or directly as required with both parties as concerns their dues and payments thereof.
• Prepare payment vouchers and upload payments into the bank system for assigned clients where in scope
• Advice management and admin team on the need for creation of supplier accounts to minimize the need for advance cash payments.
• Process supplier invoices for approval by the Client and subsequently upload for payment in the systems when scoped
• Process and pay (when scoped) approved staff expenses for staff at Clients
• Review status of invoicing by suppliers and to customers with client management at period ends, and propose accruals to be taken, align with the accountant and take the entries into the books of accounts
• Other tasks as will be assigned by the line manager or the CEO from time to time.

EDUCATIONAL QUALIFICATIONS & EXPERIENCE

• A degree in business administration, or related field
• Professional Accounting Qualification CPA or equivalent, minimum Part II with a plan to accomplish CPA (K) in the near future
• Experience in maintaining books of accounts and experience with SAGE, Microsoft Navision and QuickBooks or at least one of them and ability to learn new systems quickly
• Demonstrated passion for excellence in administrative precision, accounting as well as good interpersonal and communication skills
• Fluent in English, Kiswahili and ability to learn other languages
• Demonstrated ability in working with Microsoft word, Outlook, PowerPoint, Excel and Project Planning tools e.g. Microsoft Project or ability to learn quickly

NOTE: MOST RECENT GRADIATES WITH CPA II ARE ENCOURAGED TO APPLY.

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All applicants are advised to adhere to the application guidelines for consideration. Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.